HEALTHTECHDental clinic management software: patient records, appointments, consent, stock, laboratory, implant tracking and accounting; data stays on the clinic’s computer.
AIDA is desktop management software built for dental practices and clinics. Patient records and tooth chart, appointments with WhatsApp reminders, signed digital consent, stock, laboratory jobs, implant documentation, receipts and accounting live in one application. The database stays on the clinic’s own computer; there is no cloud subscription.
Version 1.0 is available for macOS; a Windows build is provided on request. The screenshots on this page were prepared with sample data and contain no real patient information.
The seven-day trial starts by itself; no account is needed to install. Information, demos and presentations: Hakan Aydın, [email protected], +90 537 255 72 08.
Apple Silicon (M1–M4), macOS 11 or later. DMG file, 148 MB. Checksum (SHA-256): c90821e4…932008.
Download AIDA-1.0.0-arm64.dmgThe Windows build is prepared on request; write to us and we send the installer by e-mail.
Request the Windows buildThe trial starts on first launch and runs for seven days with all modules enabled. When it ends the app locks; your data is not deleted. For a licence, send us the machine ID shown in the app; the key arrives by e-mail and works only on that computer.
Six modules and the day at a glance: upcoming appointments, quick appointment entry, patient search and treatment counts for a chosen date range. Permissions are separated by administrator and dentist roles.
The top strip shows total, paid and outstanding amounts next to the payment, patient card, consent and print buttons. The FDI tooth chart covers permanent, mixed and primary dentition; procedures are picked from the catalogue on the left and saved in one go.
The calendar works in month, week, day and agenda views; overlapping appointments for the same dentist are blocked. Patients receive an automatic WhatsApp reminder 24 hours and 1 hour before the visit. The WhatsApp assistant answers incoming messages, proposes free slots and hands over to staff when needed; it never quotes prices.
The general information and consent form is signed on screen when the patient card is saved. Twenty-two procedure-specific consent forms wait in the catalogue and are suggested according to the patient’s procedures. Permissions for messaging, AI processing, insurance and research are collected separately.
One form per implant patient: risk factors, pre-operative imaging, implant rows, the surgical record per region and the follow-up visits. The default follow-up template is one week, eight weeks and eighteen months; a research study follows its own protocol schedule. Stock is deducted automatically when an implant is placed, and a reminder is set for the restorative stage.
Once a month, the implant forms of patients who gave research consent are exported as a single encrypted file. The file contains no name, ID number, phone or address; each patient is represented by a case code. The file is encrypted for Medex’s private key: only Medex can open it, and every download is written to the audit log. Nothing is sent automatically; the clinic exports the file and passes it to Medex. Under a study-specific plan, Medex CRO turns the data into the manufacturer’s post-market clinical follow-up file.
Stock, laboratory and accounting live in the same application.
Stock: barcode entry, unit or box, critical-level alert; implant, graft, surgical set and consumable categories.
Laboratory: six-stage job tracking, shade, due date and fee; list of partner laboratories.
Accounting: turnover, cash, dentist commission, laboratory and other expenses; sequential receipt numbers and receipt archive.
Tooth chart: implant, root canal, filling and crown layers; planned procedures shown with a dashed outline.
The main database never leaves the clinic. Each connection below is optional, is set up by the clinic, and sends only what is listed.
Patient records, tooth chart, appointments, consent forms, stock, laboratory jobs and accounting live in a single SQLite file on the clinic’s computer. There is no copy at Medex or in the cloud; backups go where the clinic puts them.
Connected by the clinic by scanning a QR code. The patient’s phone number, the appointment time and the message text go to WhatsApp (Meta); the assistant answers from free slots and never quotes prices.
Runs with the clinic’s own OpenAI key, so the contract is between the clinic and OpenAI. The question and the data needed to answer it are sent to OpenAI; without a key the assistant is off.
Used for receipts and documents the clinic chooses to e-mail, through the mail account the clinic configures.
Only for patients who signed the research consent. The clinic starts the export itself; nothing is sent automatically. The file is pseudonymised, encrypted for Medex’s private key and logged in the audit trail.
The licence key is verified on the computer, without internet.
macOS 11 or later on Apple Silicon (M1–M4). A Windows build is prepared on request.
Local SQLite database in the user folder. Data survives updates and reinstalls. One-file backup and restore.
Needed only for WhatsApp, the AI assistant and e-mail. The AI assistant runs with the clinic’s own OpenAI key.
A seven-day trial starts automatically. The licence key is bound to the computer and verified offline.
The app has not yet been notarised by Apple, so macOS shows a security warning on first launch. Three steps get past it; it is not asked again. A notarised build for corporate deployment is in preparation.
Open the DMG, drag AIDA to Applications and launch it. When macOS says “Apple could not verify AIDA is free of malware”, click Done.
Open System Settings → Privacy & Security. Under Security, find “AIDA was blocked” and click Open Anyway, then enter your Mac password.
AIDA opens. The permission stays on the computer and is not requested again after updates.
These steps disappear once notarisation is complete. On macOS 13 and 14, right-click the app and choose Open.
On the clinic’s computer, in a single database file in the user folder. There is no copy in the cloud. If you wish, a regular copy of the backup can be written to a synced folder.
Yes. Patient records, appointments, stock, laboratory, accounting and printing work offline. Internet is needed for WhatsApp reminders, the AI assistant and e-mail.
Not yet. Prescriptions are printed with the dentist’s diploma number; proforma and receipt printouts are available.
Twenty brands are ready in stock and in the implant form; new brands can be added.
Licences are issued per clinic. Write to us for current terms and Medex Dental offers.
Download and open the application file; the administrator account is created inside the app on first launch. The licence key is sent by e-mail.
Write to us; we set it up together and the trial period starts by itself.